It is surprising how many companies out there that do not work safely and do not use any of these ways to back up your data or files . It is enough that a computer problem arises so that sensitive files (customer data, work in process, legal information, etc.) are eliminated, damaged or useless due to different causes, with all the damage that generates for this type of incidents .
A solution to this to work safely is to perform online backups or make backups .
"These virtual disks allow you to restore the original file and store all of your company's important documentation to combat data loss in case of a problem."
If you want to know how to make the best backups online, here are three possible ways to make them so that you implement in your company. You will need 2 things: software to make copies and a place to store them.
Five ways to back up
There are several ways to safely store files or data. The challenge is to find one that really suits the features you need your company and as safe as possible. Let's talk about 5 different methods that exist to make a back up that will help you to recover your files.
1. WINDOWS BACKUPS
If the workload is small, perhaps it will suffice to schedule backups of Windows automatically save files on a pen-drive, CD / DVD or external hard drive. But there are several drawbacks why a company should not use this method: one of them is the risk of spoiling the device and another the reduced storage space. It is also a disadvantage that it will be externalized only on a physical device; Each employee should have one on their computer.
2. FREE BACKUP SOFTWARE.
There are many programs free backup to install on your PC, Mac or Linux and allow you to have automatic backups of your files in the cloud and external devices. The main disadvantage is sometimes the lack of preparation of some services in the cloud for the encryption of the stored data.3. BACKUP TO COMPANIES
One of the most comfortable and safe options is to have an online backup as for companies that are stored in the cloud. The information is automatically saved every day and is encrypted to comply with the Organic Law on Data Protection , which does not happen with services of foreign companies like Dropbox or Google Drive.
Users can access backups comfortably with their own user information and password and, if a problem arises, you can restore or recover the files or data quickly and without danger of data loss. If you need more space, you can hire more.
4. MANUALLY, WITH AN EXTERNAL HARD DRIVE
Another option that exists is that users make a daily backup of the jobs they have done on an external hard drive. They are small devices that do not cost more than 50-60 € and that can store large number of files . There are those that offer you a space of 500 GB, 1 Terabyte and higher quantities.
The only drawback is that it depends on the human factor. The user has to be recorded daily or hourly, to ensure that your data is saved and can recover tomorrow. Another drawback is that physical devices are easier to spoil than programs in the cloud. However, it is a valid method if you do not want to spend too much.
5. USING YOUR OWN SOFTWARE AND DATA CENTER
For companies with the largest volume of investment, it may be interesting to have your own data center and maintain your own servers. Distributing the backups at different points across a network of computers and devices, the information would be stored on servers, and if a computer is damaged and the work was lost, could recover the data easily.
It is the only existing alternative to outsource the data backup service. However, it has its drawbacks. The first and clearer is the direct cost (not just hardware, also personnel, installation, electrical expense, etc.). Another big problem derived create your own backup system is that you need to spend a lot of time maintaining them and must take charge to reset the hardware when damaged.
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